Accounting and reporting
built for dental groups.
We run the books, close the month, and hand your ownership group a clear read on the numbers every week and every month.
Sign-off ready, not review-required: every deliverable clears a senior reviewer before it reaches you. You get CFO-grade visibility without a CFO salary, and a partner who already speaks dental.
What We Do
Managed accounting
Full-cycle bookkeeping and month-end close built for multi-location dental groups. AP handled at close, revenue reconciled from your PMS, books tied to source.
CFO visibility
A Monthly CFO & Value Creation Dashboard plus a weekly Monday Pulse. The levers behind the P&L, location by location, in plain language.
M&A diligence (QoE Lite)
Defensible TTM Adjusted EBITDA, add-back bridge and PMS reconciliation when you buy, sell or bring on a partner. Broker- and buyer-ready.
How We Operate: A Steady Reporting Rhythm
Monday Pulse
A weekly snapshot of the financials: cash, collections, production, A/R, so nothing waits a month to surface.
CFO Dashboard
Close completed, then a full CFO & Value Creation review: P&L vs budget, balance-sheet health, location scorecard.
Sign-off ready
A senior reviewer clears every output before release. You review and approve. You never have to rebuild our work.
Pricing: Simple, per Group
Managed accounting
Monthly close, CFO visibility & Monday Pulse
+ $300 / month per additional location
- Full-cycle bookkeeping & month-end close
- AP at close, PMS-reconciled revenue
- Monthly CFO dashboard + weekly Monday Pulse
QoE Lite: deal diligence
Fixed fee by group size, fast turnaround
| Group Size | Fee | Draft 1 |
|---|---|---|
| 1 location | $1,000 | 3 days |
| 2–4 locations | $1,500 | 5 days |
| 5–7 locations | $2,000 | 7 days |
| 8–10 locations | $2,500 | 10 days |
What You Receive Each Month: Sample Dashboard
- Revenue +1.8% to budget, all 4 locations at or above plan.
- Adj. EBITDA margin 19.1%, +0.3 pts to budget.
- Lab fees +6.4% over budget, Invisalign case mix, not fee leakage.
- Days in A/R 32.1 vs 27.5 target, patient 90+ ($124K) is the driver.
- Location 4 op. margin 16.2%, lowest in group, on watch this quarter.
| Line Item | Var to Budget | Impact |
|---|---|---|
| Revenue | +1.8% | Favorable |
| Clinical Labor | +2.7% | Unfavorable |
| Dental Supplies | −1.1% | Favorable |
| Lab Fees | +6.4% | Unfavorable |
| Operating Expense | −1.2% | Favorable |
| Current Ratio | 1.54× |
| Quick Ratio | 1.43× |
| Debt / EBITDA | 1.9× |
| Interest Coverage | 6.5× |
| DSCR | 3.1× |
| Debt / Equity | 1.16× |
| Bucket | Ins. | Pat. | Total |
|---|---|---|---|
| 0–30 | $448K | $224K | $672K |
| 31–60 | $142K | $88K | $230K |
| 61–90 | $61K | $52K | $113K |
| 90+ | $71K | $124K | $195K |
| Total | $722K | $488K | $1.21M |
Add-backs documented and source-traced, holds up under buyer diligence. QoE Lite normalizes earnings; it does not opine on value.
| Location | Prod. | Coll. | Op. Mgn | Var Bgt | Status |
|---|---|---|---|---|---|
| Location 1 | $324K | 98.2% | 24.1% | +4.1% | Strong |
| Location 2 | $285K | 97.8% | 21.7% | +2.6% | Strong |
| Location 3 | $261K | 97.1% | 18.9% | +1.3% | Strong |
| Location 4 | $247K | 96.4% | 16.2% | +0.6% | Watch |
Ready to see your own numbers this clear?
Book a discovery call and we’ll scope your group.
Wherever you’re heading, GCO Partners can help you build the financial capacity to get there with confidence.
Discuss Your Practice